Administrative Assistant

Job Description

ECU Health

About ECU Health Medical Center

ECU Health Medical Center, one of four academic medical centers in North Carolina, is the 974-bed flagship hospital for ECU Health and serves as the primary teaching hospital for The Brody School of Medicine at East Carolina University. ECU Health Medical Center has achieved Magnet® designation twice and provides acute and intermediate care, rehabilitation and outpatient health services to a 29-county region that is home to more than 1.4 million people.

Position Summary

Provides direct administrative support for an Executive (Vice President's, Medical Director's, and Assistant VP's.) This position may support more than one Executive and/or Management Staff.

Responsibilities

Coordinates key meetings for Vice President  meeting schedules and location  agenda preparation  attendance requirements.

Makes arrangements and preparations for travel  conferences  appointments  special events or other business activities.
Performs secretarial and clerical duties.

Answers phone  refers  routes or places calls  greets and assists visitors students etc.

Maintains records or receipts orders office supplies, maintains inventories, receives and distributes supplies and materials, maintains personnel records and other confidential files. 

Receives, sorts and distributes mail, prepares out-going mail, sends routes or relays information to proper person or department. Prepares routine correspondence memos, letters, reports, charts, graphs etc.

Participates on various hospital committees; collects, compiles and computes data and prepares reports and summaries for Vice President for presentation and distribution; prepares various surveys, reports and updates required by the hospital.

Budgetary responsibility for cost center to include formulation of or assisting in the formulation of budget, monitoring and controlling budget, and making recommendations regarding budget allocations.

Maintains and distributes policy and procedure manuals.  Analyzes and reports business information.

Minimum Requirements

High school graduate with two additional years of education in Secretarial Science, Business Administration, or related education/training required.

1-3 years experience of executive level administrative support required.

Required Experience:
1.Demonstrated ability to work with executives and to coordinate a high volume of diverse assignments,
effectively handle competing priorities, and maintain attention to detail.

2. Proficiency in use of Microsoft office applications including Word, Excel, and PowerPoint; ability to learn
organization's database, content management system, and other software as needed.

3. Meticulous grammar, editing, writing, presentation and communication skills.

4. Demonstrated ability to maintain confidentiality and use good judgment in making independent decisions
with a high degree of tact and diplomacy

General Statement

It is the goal of ECU Health and its entities to employ the most qualified individual who best matches the requirements for the vacant position.

Offers of employment are subject to successful completion of all pre-employment screenings, which may include an occupational health screening, criminal record check, education, reference, and licensure verification.

We value diversity and are proud to be an equal opportunity employer. Decisions of employment are made based on business needs, job requirements and applicant’s qualifications without regard to race, color, religion, gender, national origin, disability status, protected veteran status, genetic information and testing, family and medical leave, sexual orientation, gender identity or expression or any other status protected by law. We prohibit retaliation against individuals who bring forth any complaint, orally or in writing, to the employer, or against any individuals who assist or participate in the investigation of any complaint.