Job Description

ECU Health

About ECU Health

ECU Health is a mission-driven, 1,708-bed academic health care system serving more than 1.4 million people in 29 eastern North Carolina counties. The not-for-profit system is comprised of 13,000 team members, nine hospitals and a physician group that encompasses over 1,100 academic and community providers practicing in over 180 primary and specialty clinics located in more than 130 locations.

The flagship ECU Health Medical Center, a Level I Trauma Center, and ECU Health Maynard Children’s Hospital serve as the primary teaching hospitals for the Brody School of Medicine at East Carolina University. ECU Health and the Brody School of Medicine share a combined academic mission to improve the health and well-being of eastern North Carolina through patient care, education and research.

Position Summary

The Administrative Secretary acts as a personal secretary to a chairman of a department or to an Administrator with responsibility over multiple cost centers. Handles communications and acts as receptionist. Types and processes various materials. Performs office/administrative duties.
May coordinate/direct duties and activities of various lower level clerical positions. Performs other duties as assigned.

Responsibilities

Assists and anticipates Administrator's needs; gathers records and other information that might be needed; keeps track of supervisor's schedules and maintains calendar; makes arrangements and/or preparations for conferences, travel, special events or other business activities; reads and determines dispositions of incoming correspondence, reports, and other information for four cost centers; keeps track of travel and other expenditures; compiles or abstracts data for reports, summaries, budget records, etc.; orders office supplies; composes routine correspondence; maintains confidential records and files; maintains or is responsible for maintenance of office files; may occasionally transcribe data.
Answers telephone, refers, holds, routes or places calls; greets and assists visitors, students or clients; answers questions and provides advice, policy or procedural information; gives directions; issues reminders and messages for scheduled events, activities, etc.; sends, routes or relays information to proper person or departments; receives, holds or routes mail, merchandise or other deliveries; obtains signatures or approvals as necessary.
Takes dictation and transcribes from notes or equipment on typewriter and or computer; types reports, memos, correspondence, records, academic manuscripts, etc.; types statistical materials; checks forms and correspondence for inaccuracies in grammar, spelling and punctuation; prepares files and assembles materials; files and retrieves information; makes copies.
May coordinate work flow and disseminate information; maintains inventory; during the budgeting process assists in calculating various costs of budgeted items; maintains budget information; assembles budget data and points out budget variances; may correct and/or balance items on accounts; may compile patient charge information; checks figures and forms for accuracy; compiles reports; orders office equipment and supplies; prepares forms and records of a confidential nature; communicates maintenance needs; provides policy or procedure information; may schedule and greet patients.
May coordinate direct duties and activities of lower level clerical positions; may participate in the annual evaluation/review process.
Demonstrates appropriate, caring behavior in the workplace and treating patients, their families, visitors and staff with respect and dignity.
Performs other duties as assigned.
Maintains confidentiality of medical records and complies with all applicable state and federal regulations, including, but not limited to, HIPAA and HITECH

Minimum Requirements

• High School plus less than 1 year of formal training or education in Secretarial Sciences, Business or Accounting required. Computer skills to include Word and Excel.
• One additional year of secretarial science course work from a community or business college may be substituted for 1 year of the required experience with a maximum substituted of 2 years.

Other Information

• Shift: Day Shift
• Pathology Administrative Office Open Hours.
• Onsite Position

General Statement

It is the goal of ECU Health and its entities to employ the most qualified individual who best matches the requirements for the vacant position.

Offers of employment are subject to successful completion of all pre-employment screenings, which may include an occupational health screening, criminal record check, education, reference, and licensure verification.

We value diversity and are proud to be an equal opportunity employer. Decisions of employment are made based on business needs, job requirements and applicant’s qualifications without regard to race, color, religion, gender, national origin, disability status, protected veteran status, genetic information and testing, family and medical leave, sexual orientation, gender identity or expression or any other status protected by law. We prohibit retaliation against individuals who bring forth any complaint, orally or in writing, to the employer, or against any individuals who assist or participate in the investigation of any complaint.

Contact Information

For additional information, please contact:

D'metrius Dew, Talent Acquisition Consultant

ECU Health Talent Acquisition

Email: [email protected]