Job Description

ECU Health

About ECU Health

ECU Health is a mission-driven, 1,708-bed academic health care system serving more than 1.4 million people in 29 eastern North Carolina counties. The not-for-profit system is comprised of 13,000 team members, nine hospitals and a physician group that encompasses over 1,100 academic and community providers practicing in over 180 primary and specialty clinics located in more than 130 locations.

The flagship ECU Health Medical Center, a Level I Trauma Center, and ECU Health Maynard Children’s Hospital serve as the primary teaching hospitals for the Brody School of Medicine at East Carolina University. ECU Health and the Brody School of Medicine share a combined academic mission to improve the health and well-being of eastern North Carolina through patient care, education and research.

Position Summary

Maintains a comprehensive financial reporting system for hospital's subsidiaries and foundation.

Performs fixed asset accounting for multiple corporations.

Produces monthly, quarterly and annual financial statements for distribution to management, executive staff and board officials.

Verifies elimination entries for all inter-company transactions for production of corporate combined financial statements.

Performs complete accounting cycle for the other accounts receivable.

Prepares bond requisitions of trustee held funds and related schedules.

Approves invoices in conjunction with corporate policies.

Maintains contract files.

Reconciles general ledger assets, liability, revenue and expense accounts for parent company and subsidiaries.

Compiles information for governmental and benchmarking surveys, annual audit and tax preparation packages.

Performs special projects as assigned.

Responsibilities

• Controls general ledger for subsidiaries companies and foundation through the execution of accounting software to perform the vast array of accounting functions as noted below:
• Process accounts payable in conjunction with policies and procedures established by company.
• Reconcile accounts receivable for multiple patient accounting systems. Prepare reconciliation of contractual and bad debt allowance projections.  Produce invoices for miscellaneous receivable accounts associated with subsidiary billings.
• Prepare all monthly journal entries in the general ledger including accruals and reversals of expenses and allocation of prepaid and inventory accounts.
• Reconcile asset and liability accounts on monthly basis.
• Prepare quarterly and annual reports to state and federal taxing agencies.
• Update the Peoplesoft Fixed Asset System for all corporations on a monthly basis to insure accurate recording of depreciation expense in the general ledger.
• Analyze capital purchases for proper account coding; assign useful lives and record details of each individual item on input spreadsheet.
• Reconcile spreadsheet entries to the G/L and upload to the system.
• Reconcile transaction detail reports after uploading.
• Provide inventory listings to facilitate the taking of a physical inventory on a departmental basis to verify the exact location of equipment.
• Remove any items sold at auctions or disposed of. Make appropriate entries to record the gain or loss on the sale or disposal of these assets or transfer of assets between departments.
• Prepare  Gain/Loss on Disposal of Assets and Projected Depreciation Expense report on a monthly basis.
• Provide on a quarterly basis to Facility Services the information needed to complete the Certificate of Need reporting to the state.
• Prepare individual, divisional, and consolidated financial statements for the board report to reflect the subsidiaries and foundation assets, liabilities, and fund balance. Prepare income statements for specified accounting periods.  Provide explanations of major variances to financial services corporate controller, Asst VP of Finance, Vice President of Finance and CFO.
• Verify elimination entries for all inter-company transactions on a monthly basis for use in the combined corporate income statement and balance sheet included in the executive staff and board official's packages.
• Process other accounts receivable using accounting software for creation of invoices by compiling detailed information related to laboratory services, pharmacy supplies, stockroom supplies, dietary events and purchases made by parent company on behalf of subsidiary companies.
• Perform contract billings for all outside parties.
• Post to general ledger revenue and receivable related to all services and sales generated by billings. 
• Research and post cash receipts received from each customer daily. 
• Reconcile general ledger to accounts receivable by verifying each general ledger entry to actual billing or receipts.
• Pursue collection of outstanding invoices.
• Submit bond requisitions to the trustee for reimbursement from bond funds.
• Prepare related schedules on bond proceeds requisitioned from trustee for approval by appropriate executive staff.
• Approve invoices in conjunction with corporate policies and procedures. Verify pricing, receiving, capital request and other authorized approvals required. Maintain a cumulative balance for each capital request to verify that invoices do not exceed approved capital request.
• Maintain VMC and subsidiary companies contract files.
• Communicate with legal affairs and department managers about status of new contracts and renewals of existing contracts.
• Perform monthly reconciliation of asset, liability, revenue and expense accounts to verify activity posted. 
• Investigate and explain variances in these accounts.
• Prepare surveys used by government agencies and benchmarking companies to evaluate current and future capital expenditures and costs related to Graduate Medical education.
• Performs analysis and compiles data for annual audit and tax preparation packages.

Minimum Requirements

Four year college degree in Accounting or Finance- or higher.

Knowledge of Excel, Word and Peachtree

3 to 4 years experience in working in an accounting office as a staff accountant in business or industry.

Other Information

On-site Position

Full time position, benefits eligible.

Monday through Friday - 8:00AM - 5:00 PM

General Statement

It is the goal of ECU Health and its entities to employ the most qualified individual who best matches the requirements for the vacant position.

Offers of employment are subject to successful completion of all pre-employment screenings, which may include an occupational health screening, criminal record check, education, reference, and licensure verification.

We value diversity and are proud to be an equal opportunity employer. Decisions of employment are made based on business needs, job requirements and applicant’s qualifications without regard to race, color, religion, gender, national origin, disability status, protected veteran status, genetic information and testing, family and medical leave, sexual orientation, gender identity or expression or any other status protected by law. We prohibit retaliation against individuals who bring forth any complaint, orally or in writing, to the employer, or against any individuals who assist or participate in the investigation of any complaint.

Contact Information

For additional information, please contact:

D'metrius Dew, Talent Acquisition Consultant

ECU Health Talent Acquisition

Email: [email protected]