Job Description

ECU Health

About ECU Health Medical Center

ECU Health Medical Center, one of four academic medical centers in North Carolina, is the 974-bed flagship hospital for ECU Health and serves as the primary teaching hospital for The Brody School of Medicine at East Carolina University. ECU Health Medical Center has achieved Magnet® designation twice and provides acute and intermediate care, rehabilitation and outpatient health services to a 29-county region that is home to more than 1.4 million people.

Position Summary

The Administrative Secretary acts as a personal secretary to a chairman of a department or to an Administrator with
responsibility over multiple cost centers. Handles communications and acts as receptionist. Types and processes various materials. Performs office/administrative duties.
May coordinate/direct duties and activities of various lower level clerical positions. Performs other duties as assigned.

Responsibilities

Assists and anticipates Administrator's needs; gathers records and other information that might be needed; keeps track of supervisor's schedules and maintains calendar; makes arrangements and/or preparations for conferences, travel, special events or other business activities; reads and determines dispositions of incoming correspondence, reports, and other nformation for four cost centers; keeps track of travel and other expenditures; compiles or abstracts data for reports, summaries, budget records, etc.; orders office supplies; composes routine correspondence; maintains confidential records and files; maintains or is responsible for maintenance of office files; may occasionally transcribe data.
Answers telephone, refers, holds, routes or places calls; greets and assists visitors, students or clients; answers questions and provides advice, policy or procedural information; gives directions; issues reminders and messages for scheduled events, activities, etc.; sends, routes or relays information to proper person or departments; receives, holds or routes mail, merchandise or other deliveries; obtains signatures or approvals as necessary.
Takes dictation and transcribes from notes or equipment on typewriter and or computer; types reports, memos, correspondence, records, academic manuscripts, etc.; types statistical materials; checks forms and correspondence for inaccuracies in grammar, spelling and punctuation; prepares files and assembles materials; files and retrieves information; makes copies.
May coordinate work flow and disseminate information; maintains inventory; during the budgeting process assists in calculating various costs of budgeted items; maintains budget information; assembles budget data and points out budget variances; may correct and/or balance items on accounts; may compile patient charge information; checks figures and forms for accuracy; compiles reports; orders office equipment and supplies; prepares forms and records of a confidential nature; communicates maintenance needs; provides policy or procedure information; may schedule and greet patients.
May coordinate direct duties and activities of lower level clerical positions; may participate in the annual evaluation/review process.
Demonstrates appropriate, caring behavior in the workplace and treating patients, their families, visitors and staff with respect and dignity.
Performs other duties as assigned.

Minimum Requirements

High School plus less than 1 year of formal training or education in  secretarial sciences, business or accounting.
2 - 3 years progressively responsible secretarial experience. 

One additional year of secretarial science course work from a community or business college may be substituted for 1 year of the required experience with a maximum substituted of 2 years.

Other Information

Part-time position.

General Statement

It is the goal of ECU Health and its entities to employ the most qualified individual who best matches the requirements for the vacant position.

Offers of employment are subject to successful completion of all pre-employment screenings, which may include an occupational health screening, criminal record check, education, reference, and licensure verification.

We value diversity and are proud to be an equal opportunity employer. Decisions of employment are made based on business needs, job requirements and applicant’s qualifications without regard to race, color, religion, gender, national origin, disability status, protected veteran status, genetic information and testing, family and medical leave, sexual orientation, gender identity or expression or any other status protected by law. We prohibit retaliation against individuals who bring forth any complaint, orally or in writing, to the employer, or against any individuals who assist or participate in the investigation of any complaint.

Contact Information

Gwen Greene , Talent Acquisition Consultant

(o) 252-847-3653